Exhibit Information

Exhibit Location

Georgia World Congress Center
Building C
Atlanta, Georgia

Download the Exhibit Floor Map. (This is a large file and will take time to download.)

Exhibit Dates and Hours

Monday, October 22
10:15 am – 4:00 pm

10:15 am -11:15 am
Unopposed time in the Clinical Resource Center
12:30 pm - 1:45 pm
Lunch in the Clinical Resource Center
3:00 pm – 4:00 pm
Unopposed time in the Clinical Resource Center

Tuesday, October 23
10:15 am – 3:00 pm

10:15 am – 11:15 am
Unopposed time in the Clinical Resource Center
12:30 pm - 1:30 pm
Lunch in the Clinical Resource Center
1:30 pm – 2:30 pm
Poster Grand Rounds in the Clinical Resource Center

Wednesday, October 24
10:15 am – 2:30 pm

10:15 am – 11:15 am
Unopposed time in the Clinical Resource Center
12:30 pm - 1:30 pm
Lunch in the Clinical Resource Center
1:30 pm – 2:30 pm
Poster Grand Rounds in the Clinical Resource Center

Saturday, October 20, and Sunday, October 21
8:00 am – 3:00 pm

Installation must be completed by Sunday, October 21, at 3:00 pm. The ACCP and its service contractor, Freeman, may, without incurring any liability for damages or loss, install property of an exhibitor who has failed to do so by this time at the sole expense of the exhibitor. Children under the age of 18 will not be permitted in the Clinical Resource Center during installation. Closed-toe shoes are to be worn during installation.

Wednesday, October 24 - 3:00 pm – 5:00 pm
Thursday, October 25 - 8:00 am – 5:00 pm

Packing/dismantling is not permitted until after closing time. Any exhibit not dismantled by 11:00 am on Thursday, October 25, or for which dismantling arrangements have not been made, will be dismantled at the exhibitor’s expense and liability. Children under the age of 18 will be permitted in the Clinical Resource Center during dismantling. Closed-toe shoes are to be worn during dismantling.

Hours, including installation and dismantling, are subject to change. Exhibitors will be notified if a change in hours is necessary. Final times will be listed in the exhibit service kit.

Service Kit

Connect to the CHEST 2012 Service Kit.

Exhibitor Personnel

You must staff your booth during the scheduled hours. You will be allowed in the Clinical Resource Center 2 hours before it opens and 1 hour after it closes each day. Admission to the Clinical Resource Center will be by badge only. Security guards will monitor the entrances for badges.
You will be allowed five people per 10’x10’ booth space; additional personnel will be charged $50 per person. There will be a late fee for each name added after October 1. There is a $50 fee for all badges changed or made on-site. Badges for preregistered personnel will be available at the Exhibitor Registration counter in convention center. Badges must be worn at all times and will allow access to general sessions Sunday, October 21, to Thursday, October 25. Registration and additional fees are required for ticketed sessions, including postgraduate courses and ACCP Simulation Center sessions.

Exhibitor Travel and Hotel

As a CHEST 2012 exhibitor, you are eligible for discounts from the ACCP travel partners. See the travel information page for details. Likewise, you are eligible for discounts at select CHEST 2012 Hotels. See the exhibit housing page for information and to book housing.

Rules and Regulations

Admission of Guests
If you wish to invite distributors or representatives, register them as exhibit personnel on the registration form. No guest passes will be issued.

Pressurized containers with flammable propellants are prohibited, except by written approval from the Fire Department.

Americans With Disabilities Act
Each exhibit must be compliant with the Americans With Disabilities Act.

With the exception of guide, signal, or service animals (ADA), animals are not allowed in the facility without prior approval.

Audiovisual Equipment
If a closed sound system cannot be arranged, open sound systems will be permitted. However, sound “leakage” must not interfere with other exhibitors. Show management reserves the right to request volume reduction or cessation of use of any system that creates interference.

Compressed Gases
All gas cylinders must be securely fastened to a carriage or fixed location at all times and may be subject to Fire Marshal review. Certain contents may require a special permit from the Fire Marshal.

Decorative Materials
All decorative materials displayed or installed must be flame-retardant in accordance with the National Fire Protection Association 101 Life Safety Code. Nothing may be taped, nailed, tacked, or otherwise affixed to ceilings, painted surfaces, doors, glass, fire sprinklers, columns, fabric, or decorative walls.

Demonstrations may not interfere with traffic flow or infringe on neighboring exhibits. Demonstrations will not be permitted outside your booth space. Reserve a reasonable portion of your exhibit space for crowds or lines that may develop.

Display Materials
All display materials must be flame-retardant according to fire codes, and a fire retardancy certificate must be posted or readily available. If smoke detectors are required or if the Fire Marshal deems necessary, special fire watch coverage will be in effect and billable to you.

Distribution of Advertising Material
Canvassing or distribution of advertising material will not be permitted outside of the booth space. Canvassing or marketing of any products in any part of the center or meeting rooms by anyone representing a non-exhibiting firm is strictly prohibited.

Electrical Regulations
All equipment, regardless of source or power, must comply with local codes and be UL approved. Extension cords must be three-wire with ground and shall service one appliance or device. Multi-plug adapters must be UL-approved and have an overload internal circuit breaker. If you have special requirements, discuss it with the electric contractor.

Exhibitor-Appointed Contractors
You may employ the service of an independent contractor to install and dismantle your display, provided you and the contractor comply with the requirements specified in the exhibitor service kit. You must complete the Notification of Intent To Use an Independent Contractor Form and return it to Kim Schrader by September 14. In addition, you must show proof the contractor has filed a proper certificate of insurance with a minimum of $1,000,000 liability coverage, including property damage, with show management and Freeman by September 14.

Facility Regulations
You may not nail, staple, tack or otherwise affix anything to the ceilings, walls, painted surfaces, fire sprinklers, columns, or windows.

Fire and Safety Regulations
You must comply with all federal, state, and local fire and building codes that apply to the facility.

Floor Load Restrictions
The exhibit floor load limit is 350 pounds per square foot distributed load.

You may not dispense food and/or beverages, including bottled water, without permission from Kim Schrader and the convention center catering department. If you do not manufacture or distribute food as a normal course of business and would like to distribute food or beverages, you must purchase the items from the catering department. For more information, contact Kim Schrader or call (847) 498-8307.

Promotional “giveaway” items must be limited to products that can be used during the meeting or in the professional activities of the attendees. Novelty gifts not manufactured by your company must be approved by Kim Schrader. A sample and giveaway form, included in the exhibitor service kit, must be submitted by September 14. Samples may not include stick-on decals, balloons, etc. Funds collected from giveaways or games must be donated to The CHEST Foundation, the philanthropic arm of the ACCP.

Hanging Signs
Banners or other identification suspended or otherwise separated from the booth are not permitted.

Helium Balloons
Helium balloons may not be distributed or used within the facility.

Hospitality Suites/Meeting Room Requests
Hospitality suites may be used only during nonprogram hours. A hospitality suite request form will be in the service kit.

Lasers and X-ray Equipment
Lasers and x-ray equipment may only be used after receiving approval from Kim Schrader and the Georgia Department of Human Resources-Radiological Division.

You, the exhibitor, assume the entire responsibility and agree to protect, indemnify, defend, and hold harmless the ACCP, Freeman, and the Georgia World Congress Center from liability (damage or accident) that might ensue from any cause resulting or connected with transportation, placing, removal, or display of exhibits.

Lighting suspended or hung from the ceiling or secured truss must be approved by Kim Schrader 60 days prior to the meeting. Banners or signs may not be hung from lighting or a truss.

Music Licensing
You are responsible for maintaining compliance with appropriate licensing organizations for music used in your exhibit.

Photography is not allowed in the Clinical Resource Center. Anyone taking pictures not authorized by you or the ACCP will be asked to leave the meeting.

Pyrotechnics and Lasers
Pyrotechnics and lasers are not allowed.

Security will be provided during installation, show hours, after show hours, and dismantling. The ACCP, Freeman, Georgia World Congress Center, and the security company are not responsible for loss or damage to exhibitor property.

Selling on the Floor
It is your responsibility to collect and pay appropriate taxes to the city and state.

Because tobacco kills, CHEST is a tobacco-free meeting. Tobacco use is prohibited in all ACCP-controlled areas during the entire meeting, including the time for installing and dismantling exhibits and at functions associated with CHEST.

Suitcasing Policy
While all CHEST attendees are invited to the meeting, attendees soliciting business in the aisles or other public spaces, in a company’s booth, or in violation of any portion of the Exhibition Policy, will be asked to leave immediately. Additional penalties may be applied. Report violations to Show Management. Show Management recognizes that suitcasing may take the form of commercial activity conducted from a hotel guest room or hospitality suite; a restaurant, club, or any other public place of assembly. For the purposes of this policy, suitcasing violations may occur at venues other than the exhibition floor and at other events. Show Management must be notified of any hospitality suites, and expressed consent must be received prior to the event.

Vehicle Displays
Contact Kim Schrader for regulations, rules, and approval by September 14.

Waste Removal
You are responsible for proper and regulated disposal of toxic or biohazard goods, materials, and substances, and you must comply with all applicable laws.